Introduction

Madrid Royal Chess Society ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you visit our website or become a member of our society.

Information We Collect

We may collect and process the following types of personal data:

Personal Identification Information

Name, email address, telephone number, postal address, date of birth, and other contact details you provide when registering for membership, booking lessons, or contacting us through our website.

Membership Information

Membership tier, payment information, tournament participation records, chess rating, and lesson attendance history.

Technical Data

IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website.

Usage Data

Information about how you use our website, services, and facilities.

How We Use Your Information

We use your personal data for the following purposes:

• To provide and manage your membership and access to our facilities
• To process payments and maintain financial records
• To communicate with you about lessons, tournaments, and events
• To improve our website, services, and member experience
• To send you newsletters and updates about our society (with your consent)
• To comply with legal obligations and protect our legitimate interests
• To maintain security and prevent fraud

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contract performance: to fulfill our membership agreement with you
• Legitimate interests: to operate and improve our business
• Legal obligation: to comply with applicable laws and regulations
• Consent: where you have given explicit permission for specific uses

Data Sharing and Disclosure

We do not sell your personal data to third parties. We may share your information with:

• Service providers who assist in operating our business (payment processors, IT service providers)
• Chess federations and tournament organizers for official rating and competition purposes
• Legal authorities when required by law or to protect our rights
• Professional advisors including lawyers and accountants

All third parties are required to respect the security of your personal data and treat it in accordance with applicable law.

International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area. We ensure that such transfers are protected by appropriate safeguards, including standard contractual clauses approved by the European Commission.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data
• Regular security assessments and updates
• Restricted access to personal data on a need-to-know basis
• Staff training on data protection

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Membership data is typically retained for seven years after termination of membership.

Your Rights

Under data protection law, you have the following rights:

• Right to access: request a copy of your personal data
• Right to rectification: correct inaccurate or incomplete data
• Right to erasure: request deletion of your personal data
• Right to restrict processing: limit how we use your data
• Right to data portability: receive your data in a structured format
• Right to object: oppose certain types of processing
• Right to withdraw consent: where processing is based on consent

To exercise any of these rights, please contact us using the details provided below.

Cookies

Our website uses cookies to enhance your browsing experience and analyze site traffic. Cookies are small text files stored on your device. You can control cookie settings through your browser preferences. By continuing to use our website after accepting the cookie banner, you consent to our use of cookies.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Children's Privacy

Our services may be used by children under the age of 16 with parental consent. We take special care to protect children's personal data and only collect information necessary for membership and educational purposes. Parents have the right to review, modify, or delete their child's personal data.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on our website with a revised "Last Updated" date. We encourage you to review this policy periodically.

Contact Information

If you have any questions about this privacy policy or wish to exercise your data protection rights, please contact us:

Supervisory Authority

You have the right to lodge a complaint with the Spanish Data Protection Authority (Agencia Española de Protección de Datos - AEPD) if you believe your data protection rights have been violated: